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Using SAP to Automate The Accounting Function
By Russel Clark
While ERP software is generally thought of as an enterprise wide
application, one overlooked use of this type of software is to
provide a specific solution for a specific business function. In
this article I will explain how SAP software (which is usually
implemented enterprise wide) can be used to automate your
company's accounting function.
Over the years Accounting has become more sophisticated. It's no
longer a question of 'debit the receiver and credit giver'. This
increase in complexity is reflected in the difficulty many
companies have in automating their Accounting function.
Fortunately, software packages such as SAP can assist.
For starters, SAP's intelligent user interface (UI) provides for
rapid and error-free data entry. Unlike many other accounting
programs where even a simple task of data entry requires multiple
key and mouse movements, the SAP User Interface relies on special
shortcuts to help you keep your hands on the keyboard at all
times. This assists in easier and therefore quicker data entry.
SAP also offers comprehensive inventory controls. This module
helps the users manage the location and quantity of goods stored.
The capabilities are not just simple record-keeping, but can be
used at a component level to assist manufacturers. For example,
inventory parts can be grouped into categories which can then be
nested. Purchase Orders can then be applied at any level within
the category nest. Similarly, setting prices for items can be set
at such levels and can also be discounted in many different ways.
These items of them reported using SAP's Accounting modules.
Finally, SAP can effectively manage the sales and purchasing
function. It is a simple matter to convert quotes into invoices
which require payment. Profit margins can be reported at multiple
levels by specific customer, specific store, or even specific
salesman. In a similar manner, Purchase Orders are automatically
converted to vendor invoices which are then forwarded to the
Accounts Payable module. SAP provides for payment in many
different ways including Electronic Funds Transfer (EFT) all the
standard check.
So, as you can see the enterprise-wide nature of SAP, provides a
useful solution to automating a company's accounting function.
Russell Clark owns and operates
http://www.resource-planning.net |
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